Transcripts Process – What is Transcripts and how to apply for Transcripts. What are the required documents as transcripts?

Transcripts Process – What is Transcripts and how to apply for Transcripts. What are the required documents as transcripts?

This article explains what transcripts are, which documents are required, and best practices while applying.

Question: What are transcripts in the CPA evaluation process?
Answer: Transcripts are Xerox copies of Consolidated/Semester/Year wise marksheets plus a degree passing certificate documents that are attested by the respective universities. These documents must be:

  • Stamped and signed by the university
  • Enclosed in a school sealed envelope, which must carry:
    • University stamp
    • Authorized signature
    • Must be sealed and not opened

Question: What is a school sealed envelope?
Answer: A school sealed envelope is an envelope provided by the university that is:

  • Sealed, signed, and stamped by the university
  • Contains the attested transcripts
  • Must remain unopened for it to be valid for evaluation

Question: What documents are required to apply for transcripts?
A. Academic Qualification (Bachelor’s & Master’s):

  • Annual-wise / Semester-wise Mark Sheet or Consolidated Mark Sheet
  • Convocation Degree Certificate
  • Provisional Certificate (only valid within 2 years of passing)
  • Course Syllabus (if subject names are not mentioned in mark sheets)

B. Professional Qualification (CA / CS / CMA):

  • Foundation Mark Sheet
  • Intermediate (Both Groups) Mark Sheet
  • Intermediate Passing Certificate
  • Final (Both Groups) Mark Sheet
  • Final Passing Certificate
  • Membership Certificate (optional)

Question: How many sets of transcripts should I apply for?
Answer: It is recommended to apply for at least 2 sets of transcripts:

  • 1st Set – For the student to open, check, and keep for future use
  • 2nd Set – To be sent to the evaluation agency (must remain sealed)

Question: What common mistakes should I avoid while applying for transcripts?
Answer:

  • Missing documents from the checklist
  • Submitting only one set of transcripts
  • Opening the school sealed envelope (invalidates the set)
  • Using a Provisional Certificate instead of a Degree Certificate, if more than 2 years have passed since qualification

Best Practices:

  • Always apply for multiple sets of transcripts
  • Never open the school sealed envelope meant for the evaluation agency
  • Always follow the document checklist as per your qualification
  • Apply for the Degree Certificate, not the Provisional, if it's been over 2 years
  • Some universities may require separate attestation for the degree certificate – the evaluation team will assist in such cases

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